Admin Assistant

Onsite

Total Experience : 2 Years

Location : Dubai, United Arab Emirates

Description

Answer and direct phone calls, take messages, and handle correspondence.
Greet and assist visitors, ensuring a welcoming and professional atmosphere.
Maintain office supplies inventory by checking stock and placing orders as needed.
Organize and schedule appointments, meetings, and travel arrangements.
Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system, both electronic and physical.
Coordinate and support team projects, meetings, and presentations.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Ensure efficient and timely communication within the office and with external stakeholders.
Input, update, and retrieve data from databases and electronic files.
Maintain accurate records and ensure confidentiality of sensitive information.
Generate reports, handle data entry tasks, and assist with data analysis as required.

Responsibilities

Answer and direct phone calls, take messages, and handle correspondence.
Greet and assist visitors, ensuring a welcoming and professional atmosphere.
Maintain office supplies inventory by checking stock and placing orders as needed.
Organize and schedule appointments, meetings, and travel arrangements.
Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system, both electronic and physical.
Coordinate and support team projects, meetings, and presentations.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Ensure efficient and timely communication within the office and with external stakeholders.
Input, update, and retrieve data from databases and electronic files.
Maintain accurate records and ensure confidentiality of sensitive information.
Generate reports, handle data entry tasks, and assist with data analysis as required.